Archives for July 2008

It takes a lot of practice to become a natural speaker

There is a very unflattering picture of Sen. John McCain in this morning’s edition of The New York Times.

Before you jump to any conclusions … This is not a political blog. And the picture in the paper was chosen intentionally – to illustrate a specific point:

Sen. McCain is not a natural orator. His speaking technique is below average. He should avoid standing behind a lectern whenever he delivers a speech.

His “off-the-cuff” candor when speaking is a closed setting was enough to get him to this point in the campaign.

His stiff, under rehearsed, forced style of speaking in larger settings will not get him to where he wants to go – to be elected President.

In my opinion.

The NY Times article by Mark Leibovich is an excellent case study about the realities of speaking in public today – in the real world of “YouTube” moments. A world where every mistep and every malaprop is monitored, magnified, and memorialized.

What is a candidate to do? What should you do – to minimize the possibility of a “YouTube moment” sabotageing your career?

Practice, practice, practice!

“Every great shot you hit, you’ve already hit a bunch of times in practice.” – Martina Navratilova

Make you mistakes during your practice sessions. Speak your key phrases aloud. Over and over again. To the point that you, personally,  can no longer stand listening to your speech. That’s how much you have to practice if:

  • you want to become a natural speaker
  • you want your audience to respond favorably to your speech
  • you want to avoid a “YouTube” moment like the one that Sen. McCain created for himself

To quote from Mark Leibovich’s NYT article:

“But when Mr. McCain, the presumptive Republican presidential nominee, came to the intended sound bite of his speech — the part about reducing America’s dependence on foreign oil — he hit a slick.

“I have set before the American people an energy plan, the Lex-eegton Project,” Mr. McCain said, drawing a quick breath and correcting himself. “The Lex-ing-ton Proj-ect,” he said slowly. “The Lexington Project,” he repeated. “Remember that name.”

In a town meeting in Cincinnati the next day, Mr. McCain would again slip up on the name of the Massachusetts town, where, he noted, “Americans asserted their independence once before.” He called it “the Lexiggdon Project” and twice tried to fix his error before flipping the name (“Project Lexington”) in subsequent references.

Mr. McCain’s battle of Lexington is part of a struggle he is engaged in every day. A politician who has thrived in the give-and-take settings of campaign buses, late-night TV couches and town meetings, he now is trying to meet the more formal speaking demands of a general election campaign.”

Unless Sen. McCain seriously commits himself to a program to improve his public speaking … Well, let’s just remind him of how President George W. Bush’s continued  mispronunciation of the word “nuclear” has solidified his image – and it is not a image that I would want for myself.

Practice is not fun. Nor is it fun to watch or listen to a recording littered with “awkward speaking moments.”

Especially, when you are the one who did the speaking!

Related Articles:

“Practice your responses” 

“Why do politicians fumble Q & A sessions?”

My First PowerPoint Presentation

Here are the points covered in this lesson:

  1. Use the AutoContent Wizard to create your presentation
  2. Navigate your slides during your presentation
  3. The three keys to an effective presentation

News! My new DVD, “The 50 Best Tips for PowerPoint 2007” is available for purchase. Visit my online store for details.

Related Video Lessons

Introducing My PowerPoints Blog!

As I continue to develop content for The Company Rocks I am creating specialized blogs to meet your specialized needs.

Introducing the new PowerPoints blog – http://www.thecompanyrocks.com/powerpoints

The focus for this blog is to offer tips that help you to improve your communications skills.

Yes, I will share tips and techniques to help you get the most our of MS PowerPoint. But, this is not a blog that is limited to MS PowerPoint.

MS PowerPoint is just one tool that you may use to help you craft and deliver a powerful message.

Remember these PowerPoints:

Your MS PowerPoint slides are not your message

MS PowerPoint does not deliver your message. You do!

Therefore, the tips and techniques that I share with you to get the most out of MS PowerPoint have a unified message:

“How will this tip help me to make a Powerful Point?”

Click here to visit the PowerPoints blog.

I have posted my first video lesson on the blog. Check back frequently for new articles and video demonstrations.

Welcome to the PowerPoints Blog!

The purpose of this blog is to provide tips and insights to help you create a strong message and to present your points with power. Sometimes you will use MS PowerPoint as one tool to help you with your presentation. But not always.

I will post many articles to help you get the the most out of PowerPoint. And I will upload numerous video lessons demonstrating PowerPoint techniques. However, the content of this blog will not be limited to discussing PowerPoint.

My focus is on helping you to communicate effectively.

Never confuse PowerPoint slides with your message!

As someone once asked, “Did Abraham Lincoln need PowerPoint to deliver the Gettysburg Address?” It is a silly question, of course. But it makes a powerful point:

PowerPoint, alone, can not craft a powerful and persuasive presentation.

PowerPoint does not deliver your message. You do!

I invite you to return to this site on a regular basis. If you find the content useful, please book mark it or subscribe to my RSS feed. And tell your friends and colleagues about this site.

I also invite you to add your comments, questions or suggestions. You can do so on this site. Or you can email me directly – danny@thecompanyrocks.com

Thank you for visiting!

News! My new DVD, “The 50 Best Tips for PowerPoint 2007” is available for purchase. Visit my online store for details.

More to Auto Sum than meets the eye

Here are the tips covered in this video lesson:

  1. Take advantage of the Auto Sum drop down menus selections
  2. Group worksheets to speed up data calculations
  3. Learn to use Quick Sum to to see function results on your status bar

Find the video lesson that you want – Index to all Excel Topics

New! My DVD, “The 50 Best Tips for Excel 2007,” is now available for purchase. I invite you to visit my online bookstore for more information.

How a coach can smooth out the learning curve

“The best teacher is the one who suggests rather than dogmatizes, and inspires his listener with the wish to teach himself.”

– Edward Bulwer-Lytton

I’ve been exposed to some great teachers during my lifetime. They have, indeed, inspired me to teach myself; to continue to learn and grow.

But there are times when I need to have a good coach by my side to help smooth out the learning curve.

Case in point: I am learning to use a new software program. This program enables me to record training videos which I then upload to my website. Sounds pretty straight forward. Except it isn’t – for me at least!

I spent the better part of yesterday, searching through on-line help websites; reading the users manual for the program; trying one option after another to get the files uploaded properly. It took me hours and hours of trial and error before I succeeded.

OK, so now I know how to perform this task – I’m over the learning curve for this part of the program.

But… did the learning curve have to be so steep?

No… I needed a coach to help me achieve what I wanted to achieve. Quickly, professionally, and interactively. I was more than willing to pay for the coach’s services. There was just one problem…

The “live” coaches for this program took the day off. They were relaxing with friends and family over the 4th of July weekend.

I was not relaxing. I was climbing a steep learning curve.

A good coach – at the right time – would have made the learning curve much smoother. I learned another lesson while trying to learn this software program.

 

Rename and group worksheets in Excel 2003

Here are the “tips and time-savers” in today’s lesson:

  1. Rename your worksheets – give them a more descriptive name
  2. Insert a new worksheet in your workbook
  3. Use “Tab Color” to better organize your worksheets
  4. Group your worksheets to improve efficiency & accuracy of data entry & formatting
  5. Use “AutoFill” to speed up data entry

Find the video lesson that you want – Index to all Excel Topics

New! My DVD, “The 50 Best Tips for Excel 2007,” is now available for purchase. I invite you to visit my online bookstore for more information.

Click here to see a listing of “The 50 Best Tips for Excel 2007.”

Welcome to my MS Excel Blog!

Welcome! This is my new blog  “The Company Rocks Excels” – devoted exclusively to sharing “tips & time-savers” when you use Microsoft Excel.

I train individuals and groups to get the most out of MS Excel for Windows. My clients range from students to Fortune 500 executives. I have trained clients in a variety of industries; in the United States, Canada and Australia.

Most of my clients realize that they use only a fraction of Excel’s powerful features. And… they want to learn how to tap into Excel’s power in order to:

  • Save time
  • Be more productive
  • Gather and analyze data from remote sources
  • Link data sources to produce consolidated reports
  • Analyze data to spot trends and opportunities
  • Present data in a clearly understood, professional manner

On this blog, I share my best tips with you. Each lesson is brief (between 3 and 8 minutes) and  to the point (1 concept per video).

Many of these tips will show you how to transition from your familiar work in MS Excel 2003 to the dramatically different Excel 2007 interface.

The current version, 2007, is quite different – to say the least! Many clients are initially intimidated by the radically different interface. I will help you to transition to the new version – when you are ready.

So, check in often to see the latest tips that I add to the blog. And… please feel free to share your own “tips and time-savers” with our readers.

Ask questions. I will answer them individually as quickly as I can.

Sincerely,

Danny Rocks

Learn how to “Master Excel in Minutes – Not Months!”

Find the video lesson that you want – Index to all Excel Tips

A "Reversible Raincoat" – What a great term!

“Ask not what your country can do for you. Ask, what you can do for your counrty.”

– John F. Kennedy

By now, you must realize that I love to collect quotations. I use them often in my writing and public speaking. I like the “rhythm” of certain quotes.  Expescially those that juxtapose a key word. For example, the quote from President Kennedy’s Inaugural address that open up this posting.

Here is another example from President Kennedy:

“Let us never negotiate out of fear but let us never fear to negotiate.” – John F. Kennedy

Now, I find out that speechwriters have coined a term to describe this type of literary device. They call it the “reversible raincoat.” I love it! It is so descriptive.

And when it is used judiciously, this device vividly describes a concept. For example:

  • “People never care how much you know until they know how much you care.” – John C. Maxwell
  • “An optimist sees an opportunity in every calamity; a pessimist sees a calamity in every opportunity.” – Winston Churchill

So how did I discover this rich term – the “reversible raincoat?” In the current issue of Business Week magazine, columnist Carmine Gallo uses some exceprts from Theodore Sorenson’s new book, Counselor as the basis for his article. Sorenson was President Kennedy speechwriter. Read Carmine’s article it is a good one!

I admit to reading a few excerpts from this book but had never discovered the “reversible raincoat” terminology. Now I must buy the book! I need to know more about this term and I want to gather some more “insider” information.

In doing some research on the Internet I came across this article. The formal term to describe this literary device is “Chiasmus.” Yes, that is a descriptive term. But it paints a different picture in my mind. One involving a visit to my physician.

I prefer the “reversible raincoat.”

And now I have another story to share with my audience. Thank you Messers. Sorensen and Gallo!

Which is more valuable – and why?

Let me ask you a question. As an employer or manager, which of these two options do you think your staff would value more:

  1. An “expected” $1,000.00 bonus at the end of the year
  2. An “unexpected” bonus of $100.00 along with a handwritten note of thanks

Certainly, option #1 has a greater monetary value. But option # 2 is likely to be remembered – and valued – more. Simply because it was unexpected and it was personalized.

Seth Godin has a wonderful posting on his blog today – “When you least expect it” – that illustrates this point. He shares a very useful formula with us:

“Formula: The value of a perk is inversely related to the expectation of that perk.”

 

Quite often, when we receive the expected service or perk we are disappointed. We expected it. But we were hoping for a little more. Sonething extra. Something different.

What remains in our subconscious is “disappointment.”

When we receive something “unexpected” it is special. It is memorable. The memory stays with us – for a long time. We value the moment. We value the unexpected gesture.

The right words – of thanks, of appreciation, of recognition – at the right time, are valued greatly.

It is not what they cost. It is the sentiment that they convey.

“Formula: The value of a perk is inversely related to the expectation of that perk.”

Try it. At home or at work. It is a winning formula.