AverageIf Function in Excel

It is easy to use Excel’s AVERAGE Function to get the average for an entire range of data. But, what if you are asked to produce a report that shows the average for select groups of records – for example, average test results for the female students only; or for the male students only? What approach do you take? What Functions do you use to produce this report?

Three and a Half Ways to Produce this Report

• SUBTOTALS – Easy to use. Remember to sort your data first using the field that you want to subtotal.
• AVERAGEIF Function – Very easy to use. Only works in Excel 2007 and Excel 2010.

• DAVERAGE Function – Will work in any version of Excel. Easy to add or change the Criteria.
• PIVOT TABLE – Very easy to create. No need to write a formula. Create report with @ 6 mouse clicks!

My Preferred Approach – Create a Pivot Table Report

While Pivot Tables are the most powerful tool in Excel, they are also one of the easiest tools to use in Excel! Why?

• Because you can create a Pivot Table Report without writing a single formula!
• You can create this Pivot Table Report with about six clicks of the mouse.
• You cannot possibly harm your underlying data when you create Pivot Tables!

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